Terms & Practical Information

Please read this information before booking. By completing a booking, you confirm that you have read and agree to the relevant terms and practical requirements.

A child’s place is confirmed once the booking form has been completed and payment has been received.

Parents/carers must provide accurate medical, allergy, emergency contact and collection information when booking.

Ethereal Flow Kids may make reasonable adjustments to session activities where needed for safety, weather conditions, the needs of the group or the wellbeing of children attending.

Saturday Woodland Wellbeing Club takes place at St Andrew’s School Woodland, Belfast Street, Hove, BN3 3YT.

Autumn Term 2026

• Saturdays, 10:15–11:15am 
• Ages 5–11 
• £12.50 per session, booked termly 
• Children may join partway through the term where spaces are available, with fees adjusted for the remaining sessions. 

Sessions are drop-off. Children must be signed in at the start of the session and collected promptly by a named authorised adult at the end.

 Into the Woods Summer Club takes place at Stanmer Park / Stanmer Park Wellbeing Gardens, Brighton.

Current Summer Club details:

• Dates: 17th–21st August and 24th–28th August 
• Time: 9:00am–4:30pm daily 
• Age: 5–11 / Year 1+ 
• Price: £36 per day / £160 per 5-day week 

Children must bring a packed lunch, snacks and a named water bottle.

Bookings are confirmed once payment and registration details have been completed.

Sessions require minimum numbers to run. If minimum numbers are not met, families will be contacted and an alternative option or refund/credit will be offered where appropriate.

If your child is unable to attend a session, please let us know as soon as possible. As places are booked termly, refunds are not normally provided for individual sessions missed by a child.

If you need to cancel your child’s remaining place for the term, please contact Ethereal Flow Kids. Where the place can be filled by another child, a refund for the remaining sessions may be offered.

If Ethereal Flow Kids needs to cancel a session due to unsafe weather, illness, operational reasons or other circumstances outside our control, families will be offered an alternative session, credit or refund where appropriate.

We will always aim to give families as much notice as possible if changes are required.

Sessions take place outdoors in most weather conditions.

Children should arrive dressed appropriately for woodland activities and the weather conditions that day. In the event of severe or unsafe weather, families will be contacted and the session may be cancelled, rescheduled or adjusted.

For Saturday Woodland Wellbeing Club, children should bring:

• A named water bottle 
• Weather-appropriate outdoor clothing 
• Comfortable footwear suitable for woodland ground

For Into the Woods Summer Club, children should bring:

• A packed lunch 
• Snacks 
• A named water bottle 
• Weather-appropriate outdoor clothing 
• Comfortable footwear suitable for woodland ground 

Long sleeves and trousers are recommended for woodland sessions to reduce the risk of scratches and ticks.

All items should be clearly named.

Children should not attend if they are unwell, infectious or unable to take part safely.

Parents/carers must provide accurate and up-to-date medical, allergy and emergency contact information before their child attends.

If a child becomes unwell during a session, their parent/carer will be contacted using the emergency contact details provided.

Children’s safety and wellbeing are central to every Ethereal Flow Kids session.

Sessions are led by Lucy Kelly, qualified Primary Educator and Founder of Ethereal Flow Kids.

Ethereal Flow Kids has the following in place:

• Enhanced DBS check 
• Paediatric First Aid training 
• Public liability insurance 
• Safeguarding procedures 
• Risk assessments 
• Emergency procedures 
• Sign-in and collection procedures 
• Regular headcounts 
• Accident and incident recording procedures

Children are always invited, never pressured, to participate. Emotional wellbeing is prioritised alongside physical safety.

Children are expected to follow agreed woodland safety guidelines so that sessions remain safe, calm and enjoyable for everyone.

If a child’s behaviour presents an ongoing safety risk to themselves or others, I will discuss this with their parent/carer. Where the risk cannot be safely managed within the setting, Ethereal Flow Kids may need to end the child’s place.

Ethereal Flow Kids aims to be inclusive and welcoming, and to support children’s individual needs wherever possible.

If your child has additional needs, anxiety, medical information or anything else that may help me support them, please share this on the booking form.

If you are unsure whether the woodland environment or small-group setting will be suitable for your child, please get in touch before booking so we can discuss their needs.

 Sessions are drop-off unless otherwise stated.

Children must be signed in at the start of the session and collected promptly by a named adult at the end.

Parents/carers must ensure collection information is accurate and up to date.

Ethereal Flow Kids collects personal information including parent/carer contact details, emergency contacts, medical and allergy information, additional needs and relevant child details for the purpose of safely delivering sessions.

Information is stored securely and used only where necessary for booking administration, communication, safeguarding, emergency contact and the safe delivery of Ethereal Flow Kids sessions.

Personal information is not shared with third parties unless necessary for safeguarding, emergency, insurance or legal purposes.

Information will only be kept for as long as necessary for the purposes for which it was collected and to meet any legal, safeguarding or insurance requirements.

Parents/carers may request access to, correction of, or deletion of their personal information by emailing:

etherealflow2025@gmail.com

 Ethereal Flow Kids operates with:

• Safeguarding procedures 
• Behaviour guidelines 
• Risk assessments 
• Emergency procedures 
• Public liability insurance 
• Enhanced DBS certification 
• Paediatric First Aid certification 
• Accident and incident recording procedures

Policies are available upon request.

If you have any questions before booking, or would like to discuss whether the Saturday Woodland Wellbeing Club is right for your child, please get in touch.

Lucy Kelly
Founder, Ethereal Flow Kids
Email: etherealflow2025@gmail.com