Terms & Practical Information

Please read this information before booking. By booking a session, you confirm that you understand and agree to the relevant terms and practical requirements. 

 A child’s place is confirmed once payment and completed registration details have been received.

Parents/carers must provide accurate medical, allergy, emergency contact and collection information before the session.

Ethereal Flow Kids reserves the right to make reasonable adjustments to session content where needed for safety, weather, group needs or the wellbeing of the children attending.

 Saturday Woodland Sessions take place at Gathering Glade, Stanmer Wellbeing Gardens, Stanmer Park.

Current Saturday session options:

• £5 first session 
• £12.50 per session thereafter 
• 4 sessions for £45 

Saturday session times:

• Session 1: 9:30–10:30 
• Session 2: 10:40–11:40 

Sessions are drop-off. Children must be signed in and collected promptly by a named adult.

 Into the Woods Summer Club takes place at Stanmer Park / Stanmer Park Wellbeing Gardens, Brighton.

Current Summer Club details:

• Dates: 17th–21st August and 24th–28th August 
• Time: 9:00am–4:30pm daily 
• Age: 5–11 / Year 1+ 
• Price: £36 per day / £160 per 5-day week 

Children must bring a packed lunch, snacks and a named water bottle.

Bookings are confirmed once payment and registration details have been completed.

Sessions require minimum numbers to run. If minimum numbers are not met, families will be contacted and an alternative option or refund/credit will be offered where appropriate.

 If you are unable to attend a booked session, Ethereal Flow Kids may offer a transfer to another available session where possible.

If Ethereal Flow Kids needs to cancel a session due to unsafe weather, minimum numbers, illness, operational reasons or other circumstances outside our control, families will be offered an alternative session, credit or refund where appropriate.

We always aim to give as much notice as possible if changes are required.

Sessions run in most suitable weather conditions.

Children should arrive dressed appropriately for outdoor woodland activity.

In the event of extreme or unsafe weather, families will be contacted and the session may be cancelled, rescheduled or adjusted.

 For Saturday Woodland Sessions, children should bring:

• A named water bottle 
• Weather-appropriate outdoor clothing 
• Comfortable footwear suitable for woodland ground 

For Into the Woods Summer Club, children should bring:

• A packed lunch 
• Snacks 
• A named water bottle 
• Weather-appropriate outdoor clothing 
• Comfortable footwear suitable for woodland ground 

Long sleeves and trousers are recommended for woodland sessions to reduce the risk of scratches and ticks.

All items should be clearly named.

 Children should not attend if they are unwell, infectious or unable to take part safely.

Parents/carers must provide accurate medical, allergy and emergency contact information before attendance.

If a child becomes unwell during a session, parents/carers will be contacted using the emergency details provided.

 Children’s safety and wellbeing are central to every Ethereal Flow Kids session.

Sessions are led by Lucy Kelly, Primary Educator and Founder of Ethereal Flow Kids.

Ethereal Flow Kids operates with:

• Enhanced DBS certification 
• Paediatric First Aid training 
• Public liability insurance 
• Safeguarding procedures 
• Risk assessments 
• Emergency procedures 
• Sign-in and sign-out processes 
• Regular headcounts 
• Accident and incident recording procedures 

Clear woodland safety boundaries are established at the start of sessions.

Children are always invited, never pressured, to participate. Emotional wellbeing is prioritised alongside physical safety.

 Children are expected to follow agreed woodland safety guidelines so that sessions remain safe, calm and enjoyable for everyone.

Ethereal Flow Kids reserves the right to withdraw a child’s place if behaviour presents a persistent safety risk, following discussion with parents/carers.

Ethereal Flow Kids aims to be inclusive and welcoming where the setting is appropriate.

If your child has additional needs, anxiety, medical information or anything we should know before booking, please share this before attendance so Lucy can confirm whether the woodland environment and small-group structure are suitable and supportive.

 Sessions are drop-off unless otherwise stated.

Children must be signed in at the start of the session and collected promptly by a named adult at the end.

Parents/carers must ensure collection information is accurate and up to date.

 Ethereal Flow Kids collects personal information including parent/carer contact details, emergency contacts, medical information, allergy information and relevant child details for the purpose of safely delivering sessions.

Information is stored securely and used only for administration, communication, safeguarding, emergency contact and the safe running of sessions.

Information is not shared with third parties unless required for safeguarding, emergency, insurance or legal purposes.

Parents/carers may request access to or deletion of their data by emailing:

lucy@etherealflowkids.co.uk

 Ethereal Flow Kids operates with:

• Safeguarding procedures 
• Behaviour guidelines 
• Risk assessments 
• Emergency procedures 
• Public liability insurance 
• Enhanced DBS certification 
• Paediatric First Aid certification 
• Accident and incident recording procedures

Policies are available upon request.

Sessions run in most suitable weather conditions.

Children should arrive dressed appropriately for outdoor woodland activity.

For questions before booking, please contact:

Lucy Kelly

Email: lucy@etherealflowkids.co.uk